Executive Administration Assistant

Employment Opportunity
Position: Executive Administration Assistant
Salary: $45,500 - $53,500
Work Area: Administration
Hours: Full Time
1350 Concourse Ave
Memphis, Tennessee 38104
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Executive Administration Assistant

Job Description

At Church Health, the Executive Assistant to the CEO & Founder plays a vital role in supporting the vision and leadership of our organization. This position provides high-level administrative and clerical support to our CEO, Founder, and key leaders in Development and G&A. With a deep commitment to our mission, the Executive Assistant helps drive meaningful work forward by keeping communication clear, schedules aligned, and priorities on track—ensuring our leadership can focus on whole-person care for the community we serve.

Responsibilities

  • Coordinate daily management of CEO and Founder schedules/calendar with internal and external requests. This will include coordination of travel arrangements and all other speaking engagement logistics (in and/or out of town); Answer phone calls, screen and schedule appointments, open mail and disseminate information using professional judgment, answer correspondence for CEO et al as requested.
  • Send notices for meetings, prepare meeting agendas, attend various internal meetings and
    certain Board Committee meetings to take, prepare and distribute minutes; Act as liaison
    between CEO and Board of Trustees which includes sending notices and preparation of board
    meeting packets.
  • Organize and manage projects as requested, including work with other agencies, donors,
    volunteers, and staff.
  • Keep clinical staff informed of Founder’s schedule so as not to disrupt clinical patient
    appointment schedule.
  • Coordinate with Chief Development Office and Gift Officers to schedule donor meetings and
    data entry into Raiser’s Edge.
  • Other duties as assigned by CEO, Founder, and G&A Officers and Directors for duties relating to
    operations and the CEO.

Required Skills & Abilities

  • High level organizational skills with the ability to manage multiple priorities on varying timelines.
  • Advanced level of desktop computer skills to include the O365 productivity software suite.
  • Excellent interpersonal and communication skills.
  • High level of oral/written communication skills.
  • Attention to detail and high level of accuracy and confidentiality.

Scope & Accountability:

  • Supervision exercised: No supervision. The role does not require oversight of other employees.
  • Complexity of duties: Moderate decision-making. Decisions are expected to be made
    independently within established guidelines. For complex or high-impact decisions, the role
    seeks input or approval as needed.
  • Fiscal accountability: Limited fiscal responsibility. The employee occasionally makes small
    spending decisions but is not responsible for creating or adhering to a budget.

Education & Experience

  • A High School Diploma or GED is required.
  • Bachelor’s Degree: A four-year undergraduate degree in a relevant field is preferred.
  • 3-5 years of experience.

Work Environment and Physical Demands:

  • Work is mostly sedentary in nature. The job requires computer work and hand dexterity.

This job description is not a comprehensive list of duties; duties may change with or without advanced
notice.

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About Church Health

Church Health has served people since 1987 with our clinical services and outreach programs. Church Health seeks to reclaim the Church’s biblical commitment to care for our bodies and our spirits.

Commitment to Diversity

At Church Health, we are committed to diversity, striving to create a staff that reflects the diverse communities with which we work. We seek individuals of all backgrounds to join our team.
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Compensation & Benefits

Compensation

Church Health offers competitive wages to attract and retain employees with great skills and ideas that align with our mission, and to reward achievement. Regular performance reviews are held between each employee and his or her direct manager to ensure that achievements are recognized, and that goals and expectations are being met.

Medical, Vision & Dental

Church Health offers employees working 20 or more hours per week group major medical, vision and dental coverage, effective the 1st of the month following 30 days of employment.

Medical and vision is currently offered through BlueCross BlueShield of TN. Dependent coverage is also available. The organization currently pays approximately 50% – 80% of premiums dependent upon coverage level and number of hours worked per week.

Affordable dental coverage is currently available through Delta Dental of TN, and spouse and dependent dental coverage is also available.

Flexible Spending Accounts & Health Savings Accounts

Church Health offers two flexible spending account options, allowing you to save and pay for you and your family’s eligible medical, dental, vision and childcare expenses.

For participants in the High Deductible Health Plan, Church Health offers an HSA. Church Health also offers a one-time lump sum and a per pay period match for those who enroll in an HSA!

Basic Life & AD&D Insurance

Church Health offers basic life and AD&D insurance at no cost to employees. This also covers a spouse and dependent children at no cost to the employee. Employees may purchase additional supplemental group term life and AD&D for themselves, their spouses, and dependent children.

Short-Term and Long-Term Disability

Church Health offers short term and long term disability coverage at no cost to employees after 90 days of employment. Short term coverage pays 70% of an employee’s eligible pay for up to 11 weeks. Long term coverage pays 60% of an employee’s eligible wages after short term has been exhausted. Employees must be on an approved leave of absence.

401k

Employees working 20 or more hours per week may participate in a 401(K) deferred compensation plan that is designed to provide income for all covered employees beyond the working years. Church Health will contribute a 3% safe harbor after one year of service and match up to an additional 1% if the employee participates.

Paid Vacation

Paid Time Off (PTO) is a benefit provided to full-time and regular part-time employees each year based on years of service and scheduled hours per week. PTO is accrued throughout the year and employees are eligible to use their accrued PTO after 90 days of employment. Employees working less than 20 hours per week are not eligible for PTO.

Church Health also observes 10 paid holidays per year.

Employee Assistance Program

All employees and members of their household have access to Church Health’s EAP provided by Lincoln Financial Group.  This service offers free and confidential assistance on topics ranging from stress management to substance abuse.

Professional Development

Church Health offers various opportunities for professional development, including Church Health University, our Quality Curriculum Course and external training and seminars such as Dale Carnegie Training.

Staff Health Program

All employees are eligible for Church Health’s Staff Health Program. Participants are rewarded in cash or PTO (if eligible for PTO) based on the number of points earned for making healthy decisions and participating in other events and activities.

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